The owner's decision
Decide whether feed comes from your own quarry, an outside supplier or both, and set the measurement and acceptance point for each source. Match extraction and hauling to what the plant needs. Too little feed wastes plant time, while too many arrivals can crowd the receiving area and cause repeated handling. Keep enough visibility of incoming supply to plan each shift.
“A truck leaving one site hasn’t yet been received at the next. Until the receiving end confirms it, the load is only in transit.”
— Super Administrator
In Modomines, create separate dispatch and receipt events linked by a unique movement reference, and keep the source, vehicle, material, unit and destination on both. This handover is where a preventive ERP earns its place, because a truck can't simply disappear between two verbal reports. The receiving team confirms the material and quantity actually accepted, including any difference or rejection.
The evidence needed
Gather source documents, required movement permissions, dispatch measurements, timestamps, gate records and receiving evidence. If both sites weigh the vehicle, keep both original readings and compare them on the same basis. Differences in scales, timing, moisture or load changes need investigation. A receiving clerk should never overwrite the origin record to make the figures agree.
The uploaded file called "Production" contains product rows, trip counts, credit classifications and monetary values, but its title alone doesn't prove measured crusher output. [S13] Decide whether each entry is an extraction, receipt, purchase, transfer or production event. A transaction's meaning must be defined before its quantity enters a material balance.
The cost of getting it wrong
Raw stone can be diverted, partly unloaded elsewhere, substituted or recorded at the wrong site. A legitimately rejected load can also be billed as accepted if the receiving process is weak. Spillage on the haul road wastes material and adds cleanup and safety work. Counting trips alone can't resolve these problems when loads differ.
For purchased feed, a short receipt can turn into an overpayment. For internal supply, it can look like a crusher yield problem. Modomines should keep unmatched movements open for review rather than treating source dispatch as automatic acceptance at the destination. Escalate aged unmatched trips to an accountable supervisor and keep all delivery communications.
The applicable state variation
Work out which documents apply to raw-mineral movement, own-site transfers, purchased feed, stockyards and interstate sourcing. Required records can depend on the mineral, the origin, the destination and the relationship between the entities involved. In the Tamil Nadu transport example provided, the material is rough stone moving to a crusher, so transport documentation matters before any finished-product sale. Remember that a tax document and a mineral movement document serve different purposes.
The records that support control
Keep the origin and destination site IDs, the supplier or internal source, mineral identity, original unit of measure, actual weights where measured, vehicle and driver references, permit links, and the departure, arrival, acceptance and rejection details. Attach supporting evidence to the movement itself. Record split receipts and returns as linked events instead of creating unrelated transactions.
Configure Modomines to separate quantity dispatched, quantity received and quantity accepted for payment. Compare the differences by route, vehicle, source and receiving shift to spot patterns that need inspection.
